HOST AT CATAMOUNT
If you represent a business, organization, or educational institution and wish to bring clients, groups, programs, or students to Catamount OFC, we encourage you to reach out to us well in advance. Our team is eager to assist you in making your visit possible and identifying any necessary steps (applications, fees, and/or permits) to ensure a smooth and enjoyable time during your visit. Please contact us directly to start planning your experience at Catamount OFC.
The Catamount Outdoor Family Center (Catamount OFC) operates on the Catamount Community Forest (CCF) which is a Town of Williston Forest. As a License Holder with the town, Catamount OFC has a specific event process we must comply with.
Contact us and tell us about what you hope to offer
- Email programs@catamountoutdoor.org
- Include event or visit description, goals, size, date(s) and timeframe.
- Be ready to schedule a meeting, call, or visit to continue planning.
COFC Parking Message
All events at COFC that will exceed the parking capacity of 75 vehicles will need to have parking accommodations in place. COFC is not responsible for these parking accommodations.
- Minimum of 2 parking attendants to park vehicles efficiently and direct others to overflow parking options. Must maintain Emergency Vehicle Access by only allowing parking on the Northside of Governor Chittenden Rd.
- Messaging to participants must include verbiage about carpooling if possible.
Helpful Resources
Recent events:
- RTF Fat Bike Rally
- Spring Launch Party
- VTYC Scrimmage
- ECCC Bermie Senders
- GMCX 2023
- FOTW Spoketacular
- RUTFest 2023
Large Event Planning Timeline
COFC recommends our Event Holder Applications be submitted to us as far in advance as possible to ensure a smooth planning process for all involved. The TOW requires that Temporary Event Permit Applications be submitted a minimum of 45 days in advance of the event date. With that, we recommend the follow timeline event planning.
- Review all information on this page and communicate event interest with the COFC event staff via email at least 3-6 months prior to the event date. We recommend scheduling a meeting or site visit for this step. Although we can help plan over email, we are limited in the amount of admin time we can divest into potential events and meetings allow us maximize this time.
- Complete and return the appropriate application as far in advance as possible but a minimum of 2 months prior to the event date. Include your S3 form (if tax exempt), COI’s, & non-refundable deposit with your application.
- If a Temporary Event Permit is required by the TOW (see outlined thresholds above), Catamount will submit the TEP applcation to the town on your behalf. This is viewed by the Town Manager who can approve it or send it to be review by the Selectboard at the next meeting that has space on its agenda. If the latter occurs, you may be asked to attend this Selectboard meeting to clarify any concerns town officials may have regarding the proposed event. If a TEP is not required, planning continues between the event organizer and COFC event staff.
- If additional permits are needed for food, alcohol, vendors, or capacity limits you must ensure that all permits are in place and proof be submitted to COFC staff no later than 45 days prior to the event so proper notification can be provided to the Town of Williston per the Temporary Event Ordinance.
- ~Event is non-refundable after the 30 day mark~
- Event organizers must send proof of parking accommodations, if applicable, ASAP after the event has been approved but no less than 3 weeks in advance.
- Any additional requests MUST be communicated to COFC’s event staff at least 3 weeks prior to the event date. This includes trail marking, alternative courses, mowing, grooming, ATV assistance, race set-up & take down, etc. COFC staff reserves the right to accept or decline requests at their discretion.
- Final Event Contract must be signed by COFC and the Event Holder asap after planning is completed but a minimum of 2 weeks in advance of the event.
- Final invoice will be sent out after the event date and must be paid within 30 days upon receipt.
